Knowledge Base

Add a User

The procedure to add a user differs depending on whether EthoVision XT came installed on a computer, or was installed by the user, and on whether the computer is on a domain or not. Follow the procedure according to your situation.

Prerequisites

• You have been assigned User Management rights in EthoVision XT.
• There is no experiment open.

Adding a User on a Domain (Pre-Installed System)

Make sure that user EVXT has also been added to the domain by your network administrator.

To add a new user in EthoVision XT:

1. Log on to Windows as user EVXT and open EthoVision XT.
2. Choose File > Users.
3. In the User Management window, click Add.
4. In the Add New User window, click Network.
5. A list of users on the domain appears. Select a user from the list. At this point, you have the option to select an initial role (Administrator, Researcher, or Technician) for the new user. See Assign Rights to Users.
6. Click Add to add a user to the list of users that can access EthoVision XT.

Next, assign rights to the new user.

Adding a User Not on a Domain (Pre-Installed System)

When EthoVision XT was installed by Noldus Information Technology on an EthoVision XT computer, initially there is only one user, EVXT, on that computer. Log on to Windows as this user. You can find the password in the welcome letter you received with the software.

You first need to define new users in Windows before you can add them to the list of authorized users in EthoVision XT. You must have a local computer administrator account to add a new user to the computer.

To add a new user in Windows, click the Start button, then select Settings > Accounts > Other people/Other users.

Next, add this user in EthoVision XT:

1. Open EthoVision XT and choose File > Users.
2. In the User Management window, click Add.
3. Local users on the computer are shown. Select one of the users in the list. At this point, you have the option to select an initial role (Administrator, Researcher, or Technician) for the new user. See Assign Rights to Users.
4. Click Add to add this user to the list of users that can access EthoVision XT.

Next, assign rights to the new user.

Adding a User on a Domain (User-Installed System)

The user that installed EthoVision XT can add new users to the list of authorized users in EthoVision XT.

1. Open EthoVision XT and choose File > Users.
2. In the User Management window, click Add.
3. In the Add New User window, click Network.
4. A list of users on the domain appears. Select a user from the list. At this point, you have the option to select an initial role (Administrator, Researcher, or Technician) for the new user. See Assign Rights to Users.
5. Click Add to add a user to the list of users that can access EthoVision XT.

Next, assign rights to the new user.

Adding a User Not on a Domain (User-Installed System)

First, you might need to add local users to the computer. You must have a local computer administrator account to add a new user to the computer.

To add a new user in EthoVision XT:

1. Open EthoVision XT and choose File > Users > Add.
2. Local users on the computer are shown. Select one of the users in the list. At this point, you have the option to select an initial role (Administrator, Researcher, or Technician) for the new user. See Assign Rights to Users.
3. Click Add to add this user to the list of users that can access EthoVision XT.

User Roles

When you add a new user, you have the option to select one of three predefined roles, each representing a set of rights. However, these rights can be changed at any time.

The three initial roles are:

• Administrator — With default rights User Management and EthoVision Preferences.
• Researcher — With default rights Experiment Management, Experiment Settings, Trial Control Settings, Arena / Trial Control / Detection Settings, Acquisition, Import External Data, Edit Tracks, Edit Data Profile / Analysis Profile.
• Technician — With default rights Arena / Trial Control / Detection Settings, Acquisition, Import External Data.

User Rights

• User Management — Gives you the right to add and remove users, and change user rights.
• EthoVision Preferences — Gives you the right to change the default experiment folder, the warnings displayed, and the autosave options.
• Experiment Management — Gives the right to create new experiments, make and restore backups.
• Experiment Settings — Gives the right to set and change Experiment Settings.
• Trial Planning — Gives the right to add trials and variables to the Trial list, and to skip trials or arenas within trials, and re-do trials.
• Arena / Trial Control / Detection Settings — Gives you the right to create and/or edit Arena Settings, Trial Control Settings, and Detection Settings.
• Acquisition — Gives the right to change Acquisition settings and carry out Acquisition.
• Import External Data — Gives the right to import external data files.
• Edit Tracks — Gives the right to edit tracks. Note: It is likely that your Standard Operating Procedure forbids modifying acquired data. If this is the case, no user should have this right. The original data is always stored in your experiment.
• Edit Track Smoothing, Data, Analysis Profiles — Gives the right to smooth tracks, create and edit Data profiles and Analysis profiles.
• Delete Trials and Clear Log — Gives you the right to delete trials and delete the Experiment log file.

Notes on User Rights

• It is likely that your Standard Operating Procedure forbids modifying acquired data. If this is the case, no user should have this right. By default, this right is disabled for all users.
• The Delete Trials and Clear Log right is useful when you want to create a template experiment. This template experiment, for example, contains default settings as defined in a Standard Operating Procedure, but should not contain test trials and an already filled log file. Also see Creating an Experiment Template. It is advisable to create a special user for this right. In normal operation under GLP, no user should be able to perform these actions.

EthoVision XT Logging

With the logging functionality in EthoVision XT, you enable auditing of changes to settings that were made during an experiment. EthoVision XT creates two types of log files:

• General Log File — In this Application log, the usage of EthoVision XT by authorized users is registered. See The General Log File.
• Experiment Log File — One for each experiment, to register the settings made and actions carried out during that experiment. The user, date, and time are logged for each setting and action. See The Experiment Log File.

Notes on Logging

• The user can at any time add additional user comments to the Experiment log file.
• The log file is tamper-proof. As soon as someone edits it outside EthoVision XT, that is detected and it is logged that the file has been tampered with.

Source: EthoVision XT 19 Help, Noldus Information Technology