Knowledge Base

Sharing is meant to facilitate collaboration over specific sessions. Choose the least access each participant needs:

• Viewer — watch video; annotations stay hidden;
• Reviewer — watch video and read annotations, including the timeline;
• Annotator — watch, read, and add or edit annotations.

You can share the session:

• beforehand while planning it in the scheduler;
• during the ongoing session from the observe page;
• after the recording is done from the library.

Important note: providing access to specific sessions doesn't change the invitee's application role or grant Session control. All invitees and link recipients must authenticate with a registered NoldusViso account.

Prerequisites

• In order to share the session you need to be an owner of this session.
• All invitees need to be registered in the system.
• Notifications over sharing are provided through emails.

1. Share a planned session from the scheduler

1. Open Scheduler and click Schedule Session.
2. Fill in the session name, scenario, date and time.

3. Under Invitees, search for a person, choose Viewer, Reviewer or Annotator, and click Add. Repeat for everyone you want to invite.

4. Click Create session. Invitees are notified by email.

2. Share an ongoing session

1. In the ongoing session, open the menu (⋮) next to the session name.
2. Choose Share session.

3. Search for a person, choose Viewer, Reviewer or Annotator, and click Add.

4. Click Done.

3. Share an existing session from the library

1. Open Library and find the session.
2. Open the session's actions menu (⋮) and choose Share session.

3. Search for a person, choose Viewer, Reviewer or Annotator, and click Add.

4. Click Done.

4. Share by link

Choose Viewer, Reviewer, or Annotator before copying a link. Publishing the link does not advertise the session in every user's Current sessions list. A recipient first opens the specific URL and authenticates; after a successful join, NoldusViso remembers that user's access and the live session can then appear in their Current sessions list. Stopping link sharing prevents new link joins and removes access that was materialized only from that link; explicit invitations remain independent.

Important note: Link sharing supports only one role at a time: every user who joins through the link receives that same role. Creating a new link for a different role replaces the previous one. For example, creating a Reviewer link after a Viewer link means all users who join through the link now receive the Reviewer role.