Knowledge Base

Talk to People in Location

Aim

To talk to the people in the location through the camera speaker. This is, for example, useful if you want to tell the test participants where to be seated, or when to start the test.

Prerequisites

• Your camera has a speaker and allows push-to-talk. Ask your colleague who manages the Viso set-up if the push-to-talk option is available in your locations.
• You have a microphone connected to the computer with Viso, or your computer has a built-in microphone.
• Your user role allows session recording (Technician, Administrator, or Trainer).
• You have opened a location. See Select locations for recording.

Procedure

1. Open the location. See Select locations for recording.
2. Hover with your mouse over a camera image. The toolbar appears at the bottom of the image. It contains the push-to-talk button if the camera has a speaker and allows push-to-talk.
3. Click and hold the push-to-talk button and speak through the microphone. The persons in the location should now hear you. Keep the button pressed while you speak.

Specify a Default Session Name

Aim

To set a default name for your sessions. Your sessions will be saved with the default name, followed by a consecutive number.

Prerequisite

• Your user role allows session recording (Technician, Administrator, or Trainer).

Procedure

1. Click the Menu button at the top of the Viso window and choose Settings > Default Session name.
2. Select Save session with a default name and enter a name in the Default name field.
3. Optionally, select Edit default name before the session is saved. This way you can give the session another name than the default one with a consecutive number. This is, for example, useful if you want to add the name of the subject to the session name.

Create and Edit Groups

Aim

To give groups of users identical rights, for instance, permission to view your session live or to review it after it has been recorded. As a Trainer you can, for instance, create groups of students (Trainees).

Prerequisites

• Your user role (Technician, Administrator, Trainer) allows creating groups.

Procedure

1. Click the menu button and choose Groups.
2. If you wish to create a new group, click Add group and enter a name for the group of users. If you wish to edit an existing group, click on the editing icon in its row.
3. Select whether the group is private or not. If you want, for instance, Trainer B to see your groups, make the groups public (leave the Private group checkbox unselected) and make Trainer B a group member. Trainer B can then invite your groups to view his/her sessions.
4. Select the Department where your group will belong.
5. From the list of users within the chosen Department, select the ones you want to add to the group, using the checkboxes. For multiple selection, use the Ctrl or the Shift key the usual way and then press the space key. It will change the status of the checkboxes of all the selected users. When you wish to remove users from a group, follow the same steps and uncheck the relevant boxes. Please note the following:
   • As an Administrator or Trainer, you will only see the users of your own department.
   • As an Administrator, you will not be able to add yourself to a public group; however, you can remove yourself from such groups, if you have been previously added. If you wish to be added to a public group, you will need to ask a Technician. Please note, however, that Technicians can only add users to a public group from the same department.
6. Click Save.

Note: To give other users rights, for instance, to view your session live or to review it afterwards, you have to invite them. See Invite Participants.

Note: As a Trainer, you cannot edit the public groups created by other users; however, you can use these.

Invite Participants

Aim

To give other users permission to view your session live and to review it afterwards.

Prerequisite

• Your user role allows session recording (Technician, Administrator, or Trainer).

Procedure

1. To invite a participant or group of participants to view a session while it is recorded, select the location or locations. See Select locations for recording. Continue with step 2.

   To invite a participant or group of participants to view a recorded session, open the Sessions tab. Double-click the session. Continue with step 2.

2. Open the Participants pane at the bottom-left of your window.
3. Click the checkbox next to a participant name or group name to send an invitation.

To Open a Session Upon an Invitation

The invited participants receive an invitation message with which the session can be opened. The dashboard of the invited users also lists the session. A participant that is invited to view a session recording can also review it afterwards.

Invitations for Multiple-Location Sessions

How participants are invited and what they can view differs between separate sessions and composite sessions.

Separate Sessions

Each location results in a separate session. Therefore, a session invitation gives access to one location only. It is possible to invite different participants in different locations. The invited participants can view only that location, also if the user that records the session closes it and opens another one.

Composite Sessions

The recordings in all locations are combined in one session. An invitation for a composite session gives access to all locations in that session.

During session recording, invited participants see the location that is open on the screen of the user that records the session. If the user that records the session switches locations, the invited participants will also see the new location.

During session playback, the invited participant can browse through all the locations of the composite session with the carousel control.

Notes

• To search participants, click the search button at the top of the Participants pane. Enter text in the search field.
• To withdraw a session invitation, open the Participants pane and deselect the checkbox next to the name.
• Scored Markers and Remarks are not shown if you view a session live while it is being recorded by another user. They are shown if you review a previously recorded session. You must have the Annotation Module to score and view markers and remarks.
• Once the recording is stopped, the invited user is not able to view the location anymore. However, he or she can review the recorded session.

Log In

Aim

To start working with Viso you need to log in with the login name and password that you received from your colleague who manages the Viso set-up.

Procedure

1. Start Viso.
2. Enter the login details supplied by your colleague who manages the Viso set-up.

Notes

• When you are logged in, your user name is shown in the top-right corner of the Viso window. Click it to change your password or log out.
• Tip: Change your password the first time you log in. To do so, click your name in the top-right corner and choose Change password. You can only change your password if you are a local Viso user.
• Contact your colleague who manages the Viso set-up if you have lost your password.
• You can only be logged in once in Viso, independent whether this is via the regular Viso interface or via the Viso Web App. If you log in a second time, you will be logged out on the other Viso instance or webpage.

Tabs

The Viso interface has the following tabs:

• Dashboard
• Locations
• Sessions
• Scheduler (if you have the Scheduler Module)
• Codes (if you have the Annotation Module)

The interface depends on your Viso license and your user role. The Scheduler tab is present when you have the Scheduler Module, the Codes tab when you have the Annotation Module. The Locations tab is present when your user role allows session recording.

Dashboard

Viso opens with the dashboard which includes a calendar and a sessions list. Days in bold indicate when sessions that you created or received an invitation for were recorded. Click on a date in the calendar to view these sessions. A session that is being recorded or has been recorded has a link to open it.

Session Color Coding

Recorded sessions are marked with a color in the Dashboard and in the Scheduler.

Locations

The Locations tab is present for those whose user role allows session recording. It contains a list of the locations that are set up by your colleague who manages the Viso set-up.

Double-click a location to open it and start recording. See Sessions.

Location Status

Locations can have the following status:

• Online - Available for recording.
• Locked - The location is opened by another user. Administrators and Technicians can open the location, but cannot start session recording. Trainers and Trainees can only open the location if they received an invitation for the session.
• Recording - Recording takes place in that location. Administrators and Technicians can open the location, but cannot start session recording. Trainers and Trainees can only open the location if they received an invitation for the session.
• Offline and grayed out - The location has not been selected for recording by your colleague who manages the Viso set-up.
• Configuration warning - One camera, or some of the cameras in the location are not configured correctly. Consult your colleague who manages the Viso set-up to solve this. You can record with the cameras that are online.
• Configuration error and grayed out - None of the cameras in the location are configured correctly. Consult your colleague who manages the Viso set-up to solve this. You cannot open the location.

Note: For Technicians, the Locations tab contains an Edit locations button. Technicians can add and edit locations. See the Viso Setup Manual for details.

Sessions

The Sessions tab contains the list with recorded sessions that you are entitled to review. For Technicians and Administrators, the Sessions tab lists all recorded sessions. For Trainers, only the sessions that they created themselves, received session ownership of, were assigned as annotator for, or received an invitation for are listed. For Trainees, the list contains the sessions they received ownership of, were assigned as annotator for, or received an invitation for.

Double-click a session to open it for review. See Review sessions.

Scheduler

The Scheduler tab is available if you have the Scheduler Module. In this tab you can schedule your session recordings in advance.

Codes

The Codes tab is available if you have the Annotation Module. In the Codes tab you can create Codes lists with Subjects and Markers. This can be done by Technicians, Administrators and Trainers.

Use the codes list to annotate your sessions. See Annotations.

Select Locations for Recording

What do you want to do?

• Select one location and record a session
• Select multiple locations to record separate sessions for each location
• Select multiple locations to record a composite session

If you have the Scheduler Module, see also Schedule Session Recording.

Select One Location and Record a Session

Aim

To select one location for a single session recording.

Prerequisite

• Your user role allows session recording (Technician, Administrator, or Trainer).

Procedure

1. In the Locations tab, double-click the name of the location in which you want to start recording.
2. A preview of the cameras in the location appears. The toolbar displays the location name.
3. Continue with the Prepare session recording section of the Reference.

Note: The location is locked for recording by others at the moment you select it in the Locations list.

Note: You can also record a single session with the Viso Web App. See The Viso Web App.

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Source: Viso 12 Reference Manual