Knowledge Base

Assign Rights to Users

Prerequisites

• You have been assigned User Management rights in EthoVision XT.
• There is no experiment open.

User Roles

When you add a new user, you have the option to select one of three predefined roles, each representing a set of rights. However, these rights can be changed at any time.

The three initial roles are:

• Administrator — With default rights User Management and EthoVision Preferences.
• Researcher — With default rights Experiment Management, Experiment Settings, Trial Control Settings, Arena / Trial Control / Detection Settings, Acquisition, Import External Data, Edit Tracks, and Edit Data Profile / Analysis Profile.
• Technician — With default rights Arena / Trial Control / Detection Settings, Acquisition, and Import External Data.

User Rights

• User Management — Gives you the right to add and remove users, and change user rights.
• EthoVision Preferences — Gives you the right to change the default experiment folder, the warnings displayed, and the autosave options.
• Experiment Management — Gives the right to create new experiments, make and restore backups.
• Experiment Settings — Gives the right to set and change Experiment Settings.
• Trial Planning — Gives the right to add trials and variables to the Trial list, and to skip trials or arenas within trials, and re-do trials.
• Arena / Trial Control / Detection Settings — Gives you the right to create and/or edit Arena Settings, Trial Control Settings, and Detection Settings.
• Acquisition — Gives the right to change Acquisition settings and carry out Acquisition.
• Import External Data — Gives the right to import external data files.
• Edit Tracks — Gives the right to edit tracks. Note: It is likely that your Standard Operating Procedure forbids modifying acquired data. If this is the case, no user should have this right. The original data is always stored in your experiment.
• Edit Track Smoothing, Data, Analysis Profiles — Gives the right to smooth tracks, create and edit Data profiles and Analysis profiles.
• Delete Trials and Clear Log — Gives you the right to delete trials and delete the Experiment log file.

Notes

• It is likely that your Standard Operating Procedure forbids modifying acquired data. If this is the case, no user should have this right. By default, this right is disabled for all users.
• The right to delete trials and the Experiment log file is useful when you want to create a template experiment. This template experiment, for example, contains default settings as defined in a Standard Operating Procedure, but should not contain test trials and an already filled log file. It is advisable to create a special user for this right. In normal operation under GLP, no user should be able to perform these actions.

EthoVision XT Logging

Aim

With the logging functionality in EthoVision XT, you enable auditing of changes to settings that were made during an experiment. EthoVision XT creates two types of log files:

• General Log File — In this Application log, the usage of EthoVision XT by authorized users is registered.
• Experiment Log File — One for each experiment, to register the settings made and actions carried out during that experiment. The user, date, and time are logged for each setting and action.

Notes

• The user can at any time add additional user comments to the Experiment log file.
• The log file is tamper-proof. As soon as someone edits it outside EthoVision XT, that is detected and it is logged that the file has been tampered with.

The General Log File

The General log file is created the moment EthoVision XT is installed. The following actions are logged:

• Start and stop of an experiment.
• Creation of a new experiment.
• Users that are added, user rights that are assigned, and user rights that are modified.
• Errors that occurred when opening or closing an experiment.

For every action, the user name, date, and time are logged.

To View the General Log File

1. Choose File > GLP Log Files.
2. In the GLP log window, select General log file.

To Export the General Log File

1. Choose File > GLP Log Files and click the Export button, or in the Experiment Explorer, under Export, click GLP Log.
2. Select General log file.
3. Browse to the folder where you want to export the log file to and click OK.

Notes

• The export format is HTML (*.html). The name of the export file is GLP-EthoVision(n), where n is a progressive number.
• You cannot delete the General log file.