Knowledge Base

Records and Reports

All items require to be managed in such a way that GLP-compliance is facilitated and ensured. CFR21/11 more specifically describes guidelines for the use of electronic records.

Important: The Quality Assurance functions in EthoVision XT do not actively check that experiments made in EthoVision XT are GLP-compliant.

EthoVision XT User Management

With EthoVision XT User Management you can:

• Prevent non-GLP users from accessing EthoVision XT with the Quality Assurance module installed.
• Define which users may access which function in EthoVision XT (for example experiment design, data recording, editing, etc.).

How EthoVision XT User Management Works

You can define a list of users that can access EthoVision XT. Furthermore, users can have different rights; these rights can only be assigned by a user with User Management rights in EthoVision XT.

Initially, after installation, only one user has access to EthoVision XT. Which user this is depends on how EthoVision XT was installed:

• EthoVision XT came installed on a computer provided by Noldus Information Technology.
• EthoVision XT was installed by the user.

EthoVision XT Came Installed on a Computer

When you purchased both EthoVision XT and the EthoVision XT computer from Noldus Information Technology, EthoVision XT is already installed on that computer. In that case, a user account EVXT has been created to log on to Windows. This user EVXT, with administrator rights, initially is the only user who can access EthoVision XT on that computer.

Choose File > Users. User EVXT has, by default, the following rights: User Management and EthoVision Preferences. Use EVXT to add new users and assign them rights.

EthoVision XT Was Installed by User

When a user with administrator rights installed EthoVision XT, this user is automatically added to the list of users in the User Management window in EthoVision XT.

Also, a user EVXT is automatically added to the list of users. With this standard user EVXT, any administrator can at all times create a user account EVXT through which EthoVision XT can be accessed. Next, either the user that installed EthoVision XT or user EVXT can add new users and assign them rights.

Add a User

The procedure to add a user differs depending on whether EthoVision XT came installed on a computer or was installed by the user, and on whether the computer is on a domain or not. Follow the procedure according to your situation.

EthoVision XT Came Installed on a Computer That Is on a Domain

Make sure that user EVXT has also been added to the domain by your network administrator.

To add a new user in EthoVision XT:

1. Log on to Windows as user EVXT and open EthoVision XT.
2. Choose File > Users.
3. In the User Management window, click Add.
4. In the Add New User window, click Network.
5. A list of users on the domain appears. Select a user from the list. At this point, you have the option to select an initial role (Administrator, Researcher, or Technician) for the new user.
6. Click Add to add a user to the list of users that can access EthoVision XT.

Next, assign rights to the new user.

EthoVision XT Came Installed on a Computer That Is Not on a Domain

When EthoVision XT was installed by Noldus Information Technology on an EthoVision XT computer, initially there is only one user, EVXT, on that computer. Log on to Windows as this user. You can find the password in the welcome letter you received with the software.

You first need to define new users in Windows before you can add them to the list of authorized users in EthoVision XT. You must have a local computer administrator account to add a new user to the computer. To add a new user in Windows, click the Start button, then select Settings > Accounts > Other People/Other Users.

Next, add this user in EthoVision XT:

1. Open EthoVision XT and choose File > Users.
2. In the User Management window, click Add.
3. Local users on the computer are shown. Select one of the users in the list. At this point, you have the option to select an initial role (Administrator, Researcher, or Technician) for the new user.
4. Click Add to add this user to the list of users that can access EthoVision XT.

Next, assign rights to the new user.

EthoVision XT Was Installed by User on a Computer That Is on a Domain

The user that installed EthoVision XT can add new users to the list of authorized users in EthoVision XT.

1. Open EthoVision XT and choose File > Users.
2. In the User Management window, click Add.
3. In the Add New User window, click Network.
4. A list of users on the domain appears. Select a user from the list. At this point, you have the option to select an initial role (Administrator, Researcher, or Technician) for the new user.
5. Click Add to add a user to the list of users that can access EthoVision XT.

Next, assign rights to the new user.

EthoVision XT Was Installed by User on a Computer That Is Not on a Domain

First, you might need to add local users to the computer. You must have a local computer administrator account to add a new user to the computer.

To add a new user in EthoVision XT:

1. Open EthoVision XT and choose File > Users > Add.
2. Local users on the computer are shown. Select one of the users in the list. At this point, you have the option to select an initial role (Administrator, Researcher, or Technician) for the new user.
3. Click Add to add this user to the list of users that can access EthoVision XT.